Responsibilities

  • supervises and coordinates the day-to-day maintenance and repair of buildings, grounds, and associated equipment. Oversees staff that installs, inspects, repairs, and maintains building systems, including mechanical, electrical, plumbing, HVAC, water, safety, and civil works.
  • Preparing Bill of Quantities and related documents to put out tenders for contractors.
  • Allocating and managing space in buildings
  • Ensuring that facilities meet government regulations and environmental, health and security standards.
  • Co-ordination of all premises work, and engaging the necessary service providers, to execute planned preventive and responsive maintenance (PPRM).
  • Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
  • Manage key and lock changes to offices, all carpentry works including ordering of supplies.
  • Responding appropriately to emergencies or urgent facilities and maintenance issues as they arise.
  • Overseeing building projects, renovations, improvements or refurbishments.
  • Helping business to relocate to new offices and drafting reports as well as creating written recommendations to enable decisions about rental/leasing of property where applicable.
  • Managing general upkeep and maintenance of facilities.
  • Negotiating the best deals with contractors and suppliers for minor facilities maintenance works.
  • Responsible for project planning and management of building/renovation work of the Head Office/ Business Units and other IE Locations, supervising and coordinating work of contractors.
  • Liaising with all facilities management specialist and supervisors across assigned locations to ensure timely close out of repair and maintenance works.
  • Supports in developing Architectural/engineering planning and design.
  • Inspecting facilities (Head Office/Business Units/ Substations) to determine if lightning, sanitation etc. are adequate and to ensure compliance to standards.
  • Comply with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.
  • Ordering of all facilities maintenance consumables such as wires, cables, bulbs, locks etc.
  • Perform any other duties as requested by the Head of Department.

Minimum qualifications

  • Bachelors’ Degree or HND qualification in Quantity Survey or Building Technology
  • Minimum of 4-6 years’ experience in a similar role with a good knowledge and understanding of facility maintenance, property management and project management
  • Membership of relevant professional body will be an advantage

Technical Competencies

  • Facility Management
  • Vendor Management
  • Contract Management
  • Project Management

Behavioral Competencies

  • Communication and Interpersonal Relations
  • Supervisory/Managerial Skills
  • Problem Solving and Decision Making
  • Managing Resources
  • Business Focus
  • Ability to Delegate
  • Exude integrity
  • Attention to detail but also the ability to see the implications for the bigger picture
  • Organisation, time management, prioritizing and the ability to handle a complex, varied workload